How much does AI automation cost?

The short answer

An AI automation for a clearly defined process, such as reading incoming invoices or sorting customer requests, starts at €4,090 as a one-off fixed price with us. The more systems are connected and the more edge cases there are, the higher the price. Platforms with several modules or custom AI agents start at around €25,000.

On top of that come running costs for hosting, maintenance and AI model usage. For most businesses they are much smaller than the working time saved, but they should be planned from the start.

Guide prices at a glance

All prices are one-off project prices, with no subscription and no per-user fees. See our pricing page for details.

What drives the price

Integrations

The biggest cost driver is almost always the connection to your systems. Reading an email is easy. Writing data safely into an ERP such as SAP, an accounting tool or a CRM needs proper interfaces, testing and permissions.

Edge cases

The normal case is automated quickly. Effort comes from the exceptions: unreadable documents, missing order numbers, prices that do not match. The clearer you define what should happen in those cases, the cheaper the solution.

Approvals and audit trail

If a person should approve before something is booked, sent or ordered, you need a user interface, notifications and a log. That costs a little more but makes the solution safe in daily use.

Languages and channels

Two languages, web and mobile, email and chat: every additional channel and language adds design and testing effort.

Running costs

• Hosting and maintenance: servers in the EU, security updates, monitoring and small changes. From €79 per month with us, per company and not per user.
• AI usage: AI model providers charge by volume. For typical business processes with a few hundred documents or requests a month, this is usually a small amount.
• Further development: new features or additional processes are again agreed at a fixed price.

Is it worth it?

Do the maths for one process: how many minutes does one case take today, how often does it occur each month, and what does an hour cost in your team? If an invoice takes ten minutes of manual work and 400 invoices arrive each month, that is more than 60 hours a month. Saving even part of that usually pays for an automation within a few months.

How to start without risk

1. Pick the process that costs your team the most time.
2. Have a pilot built with your real examples.
3. Decide only after that, with a fixed price on the table.

With us, the pilot is free. Tell us which process costs you time.